Project Management Process for a Project

00:01 In this module, we're going to take you through the contents of the PMBOK guide and divide it into the different process groups initiating Planning, executing, monitoring, controlling and closing, and also take you through the 10 knowledge areas and see how they interact.

00:17 We're also going to give you an insight into the topics you're going to be asked about in the exam, according to the Role Delineation study.

00:26 Obviously, the exam importance is very, very high to know these topics and how they interact. So you're going to have to memorize most of the things that we're about to show you. They aren't really that difficult, but the memorization and exam importance are both very high.

00:42 So pay particular attention to these set of slides.

00:47 The PMBOK guide is divided up into 10 knowledge areas and five process groups.

00:53 Here you can see each of the forty seven processes put into either a knowledge area or a process group.

01:02 So the integration management knowledge area, as we can see, has six processes in it.

01:08 It has the developed project charter process, part of the Initiating Process group. It has the develop project management plan process, part of the planning Group for the executing processes.

01:20 It has a direct and manage project execution process.

01:24 It has two monitoring and controlling processes monitor and control project work and perform integrated change control, and it has a single closing process. The closed project or phase process we can go through and see the scope management knowledge area and the processes that are included there. It only has planning and monitoring control processes for the time management knowledge area.

01:50 We can see that most of its processes are Planning processes and it has a single monitoring and controlling knowledge area.

01:57 The control schedule process for cost it has three Planning processes which coincidentally produce our project budget and has a single monitoring and control process that control costs process.

02:12 For quality, we have a planning and executing and monitoring and controlling process for human resources.

02:20 We've got a planning process and three executing processes, but we don't have a monitoring and control process.

02:27 Communications like quality has a single Planning process and executing process and a single monitoring and controlling processes.

02:38 Risk management has mostly Planning processes, which produce our risk register and the success of iterations of it and a single monitoring and control process control risks procurement.

02:50 It has a planning process and executing process.

02:53 A controlling process.

02:55 And one of two closing processes in the entire PMBOK guide.

02:59 The close procurements process stakeholders.

03:03 They begin with one of two initiating processes, the other being the developed project Chat a process.

03:09 It has a single Planning process, a single executing process, and a single monitoring and controlling processes as part of your study.

03:18 You should try to memorize as many elements of this table as you can.

03:25 The five process groups in the Bot guide are the initiating processes which start our projects and perform those early activities needed to get our projects off the ground.

03:36 Most of the Bot guide processes occur and Planning process group as we do all of our planning and produce our project documents, our project plans, their sub plans and our baselines.

03:49 Once we have all of those planning documents, we can then go on to the executing process groups.

03:55 The doing part of the plan do check act cycle and as we're doing, we'll be comparing what we're doing to what we plan to do in the monitoring and controlling process groups.

04:09 And once we've delivered the product deliverable, we then go through and we close the project or the phase with our closing activities and processes.

04:19 Throughout the lifecycle of the project, we can see that the level of process interaction for initiating processes is low, but most of it's done at the beginning of the project and it begins to disappear around the midway through the project as the project is well underway.

04:36 The planning process group starts shortly after initiating, and it takes a lot of interaction throughout the life of the project, and it goes through to nearly the completion of the project lifecycle.

04:47 The Executing Process Group.

04:50 Begins after Planning and takes the bulk of our activities.

04:55 It completes itself shortly before project completion at the end.

05:00 The monitoring and controlling process groups and its processes begin right at the beginning of the project and go all the way to the end of the project.

05:08 We're checking the whole way through the project.

05:11 And finally, our closing process groups and the processes within it.

05:15 Well, they finish our projects.

05:17 They they end right at the end of the project lifecycle, but they begin well back in the life of the project lifecycle.

05:24 We plan, we're going to close.

05:26 We develop our project checklists.

05:28 So it's not just a simple bump at the end of the project, but it begins earlier on in the project. So let's go through each of these five process groups and see which of the PMBOK guide processes are in each of them.

05:42 So the initiating processes these two processes develop project charter from integration management and identify stakeholders from stakeholder management. These are the processes that we complete to assist the development, selection and approval of a project.

06:00 So the initiating domain tasks are outlined in the Role Delineation Study and captured in the PMP examination specification.

06:07 Outline the eight tasks of the initiating processes that make up about 13 per cent of the PMP exam questions.

06:17 Here are those eight tasks.

06:19 These are the tasks that you will be expected to demonstrate competency in in order to pass the PMP exam.

06:26 Task one Perform project assessment based upon available information lessons learned from previous projects and meetings with relevant stakeholders in order to support the evaluation of the feasibility of new products or services within the given assumptions and or constraints task.

06:44 To identify key deliverables based on the business requirements in order to manage customer expectations and direct the achievement of project goals.

06:53 Task three Perform stakeholder analysis using appropriate tools and techniques in order to align expectations and gain support for the project.

07:03 Task for identify high level risks, assumptions and constraints based on the current environment, organizational factors, historical data and expert judgment in order to propose an implementation strategy task.

07:18 Five. Participate in the development of the Project Charter by compiling and analyzing gathered information in order to ensure project stakeholders are in agreement on its elements.

07:30 Task six Obtain project charter approval from the sponsor in order to formalize the authority assigned to the project manager and gain commitment and acceptance for the project.

07:41 Task seven Conduct benefit analysis with stakeholders including the sponsor, customer and other subject matter experts in order to validate project alignment with organizational strategy and expected business value.

07:56 Finally, Task eight.

07:57 Inform stakeholders of the approved Project Charter in order to ensure common understanding of the key deliverables, milestones and their roles and responsibilities. These eight tasks will account for about 13 per cent of the questions in the PMP exam in relation to the planning process groups or the Planning to main task that you're expected to cover.

08:19 These include the following Planning activities and processes in the Bot guide. There they are the developed project management plan, process plan, scope, management process, collect requirements, process and so on and so on.

08:32 It covers all of the planning processes and all of the knowledge areas and the PMBOK guide. Here are some of the other ones, beginning with Plan Quality Management Plan, Human Resource Management and all of these planning processes collectively produce.

08:45 Overall, our Project Management Plan.

08:48 The subsidiary plans our baselines and other important documents, like our Risk Register or stakeholder register or communications register as well.

08:58 So the Planning to main tasks, which are captured in this planning processes will account for about 24 per cent of the questions in the PMP exam, and they cover the following tasks that you will be expected to demonstrate competency in in order to pass the exam task.

09:16 One Review and assess detailed project requirements, constraints and assumptions with stakeholders based on the project.

09:23 Charter lessons learned and by using requirement gathering techniques in order to establish detailed project deliverables.

09:32 Task to develop a scope management plan based on the approved project scope and using scope management techniques in order to define, maintain and manage the scope of the project.

09:45 Task three Develop the Cost Management Plan based on the Project Scope, Schedule Resources, Approve Project Charter and other information using estimating techniques and order to manage project costs.

09:58 Task four Develop the project schedule based on the approved project deliverables and milestones scope and resource management plans in order to manage timely completion of the project.

10:09 Task five.

10:11 Develop the Human Resource Management Plan by defining the roles and responsibilities of the project team members in order to create a project organisational structure and provide guidance regarding how resources will be assigned and managed.

10:25 Task six.

10:26 Develop the Communications Management Plan based on the project organisation structure and stakeholder requirements in order to define and manage the flow of project information. Tasks even develop the procurement management plan based on the project scope, budget and schedule in order to ensure that the required project resources will be available.

10:48 Task eight Develop the quality management plan and define the quality standards for the project and its products based on the project scope, risks and requirements in order to prevent the occurrence of defects and control the cost of quality. Task nine Develop the Change Management Plan by defining how changes will be addressed and controlled in order to track and manage change. Task ten develop the risk management plan by identifying, analyzing and prioritizing project risks and defining risk response strategies in order to manage uncertainty and opportunity throughout the project lifecycle.

11:30 Task 11 present the Project Management Plan to the relevant stakeholders according to applicable policies and procedures, in order to obtain approval to proceed with project execution.

11:43 Task 12, conduct a Kickoff meeting, communicating the start of the project, key milestones and other relevant information in order to inform and engage stakeholders and gain commitment.

11:56 And finally, Task 13 develop the stakeholder management plan by analyzing needs, interests and potential impact in order to effectively manage stakeholders expectations and engage them and project decisions.

12:10 These 13 domain tasks will make up around 24 per cent of the questions and the PMP exam all and the Planning domain.

12:21 The next domain is the executing domain, and these are the process where we actually do the work.

12:27 And as you can see there, you've got those processes out of the PMBOK guide, direct and manage project execution, perform quality assurance, acquire the project team, develop the project team, manage the project team, manage communications, conduct procurements and manage stakeholder engagement.

12:44 So these processes account for about 30 per cent of the questions that you're going to get in the PMP exam.

12:52 So focus a lot of energy and attention on the following domain tasks Task one Acquire and manage project resources by following the Human Resource and Procurement Management Plans in order to meet project requirements. Task to manage task execution based on the Project Management Plan by leading and developing the project team in order to achieve project deliverables.

13:17 Task three Implement the Quality Management Plan using the appropriate tools and techniques in order to ensure that work is performed in accordance with required quality standards.

13:30 Task for implement approved changes and corrective actions by following the Change Management Plan in order to meet project requirements, Task five implement approved actions by following the risk management plan in order to minimize the impact of the risks and take advantage of opportunities on the project.

13:53 Task six, manage the flow of information by following the communications plan in order to keep stakeholders engaged and informed, and task seven manage stakeholder or maintain stakeholder relationships by following the stakeholder management plan in order to receive continued support and manage expectations. So these seven tasks make up about 30 per cent of the questions that you're going to get in the PMP exam, so pay them extra attention. Monitoring controlling is the next domain processes, and these include all of those processes in the PMBOK guide that you'll find to do monitoring and controlling work.

14:32 There they are the monitor and control project work, perform integrated change control, validate, scope, control, scope, control, schedule, control, costs, control, quality control, communications, control, risks, control procurements and control stakeholder engagement.

14:48 Remember, the only knowledge area that does not have a monitoring and controlling process is to human resource management knowledge area in relation to monitoring and controlling. We expect that you'll get 25 per cent of your questions in the exam will be about the following domain tasks Task one Measure project performance using appropriate tools and techniques in order to identify and quantify any variances and corrective actions.

15:15 Task to manage changes to the project by following the Change Management Plan in order to ensure the project goals remained aligned with business needs.

15:25 Task three Verify that project deliverables conform to the quality standards established in the Quality Management Plan by using appropriate tools and techniques in order to meet project requirements and business needs.

15:39 Task for monitor and assess risk by determining whether exposure has changed and evaluating the effectiveness of response strategies in order to manage the impact of risks and opportunities on the project. Task five Review the issue log and update if necessary and determined corrective actions by using appropriate tools and techniques in order to minimise the impact on the project.

16:05 Task six Capture, analyse and manage lessons.

16:09 Learn using lessons learned management techniques in order to enable continuous improvement tasks.

16:15 Seven. Monitor procurement activities according to the procurement plan in order to verify compliance with project objectives.

16:24 And finally, the two processes which make up our closing domain. These are the close procurements and close project or phase close procurements comes from the procurement management knowledge area.

16:37 Close project or phase comes from the integration management knowledge area.

16:41 And these are the processes which help us close down the project or phase for the purposes of the exam.

16:48 You can expect around seven per cent of the questions to come from this domain group.

16:52 The following domain task capture the areas you'll be expected to demonstrate competence in task one.

17:00 Obtain final acceptance of the project deliverables from relevant stakeholders in order to confirm that project scope and deliverables were achieved.

17:09 Task to transfer the ownership of deliverables to the assigned stakeholders in accordance with the project plan in order to facilitate project closure, Task three obtained financial, legal and administrative closure using generally accepted practices and policies in order to communicate formal project closure and ensure transfer of liability.

17:32 Task for prepare and share the final project report, according to the Communications Management Plan, in order to document and convey project performance and assist in project evaluation.

17:44 Task five collate lessons learned that were documented throughout the project and conduct a comprehensive project review in order to update the organization's knowledge base.

17:57 Task six archive project documents and materials using generally accepted practices in order to comply with statutory requirements and for potential use in future projects and audits tasks even obtained feedback from relevant stakeholders using appropriate tools and techniques and based on the stakeholder management plan in order to evaluate their satisfaction.

18:20 So those seven tasks will make up around seven per cent of the questions you'll get in the PMP exam.

18:28 The knowledge areas are all there, the 10 knowledge areas, integration management, scope management, time management, cost management, quality management, human resource management, communications management, risk management, procurement management and stakeholder management.

18:47 You'll be expected to remember these knowledge areas in the exam.

18:51 I have an unusual way a mnemonic of remembering these.

18:54 You may want. You may find it useful or you may want to make up your own mind.

18:59 Mnemonic for remembering them is in summer.

19:02 The cruel queen hates cold, runny porridge snacks.

19:05 Yes, it's ridiculous, but it sticks in my brain.

19:08 The first letter of each of those knowledge area I-S-T-C-Q-H-C-R-P-S make up the first letter and my ridiculous sentence.

19:20 Give it a go. Make up your own mnemonic as a way to try and remember these ten knowledge areas. There it is in summer, the cruel queen hates cold, runny porridge snacks.

19:31 Maybe it's sticking in your mind.

19:33 Maybe you're going to go and make your own mnemonic to remember those ten knowledge areas starting at the beginning with integration management.

19:41 These include the processes that potentially impact all areas of the project, and they include the following processes the developed project charter process, the Develop Project Management Plan, process direct and manage project execution, monitor and control project work, perform integrated change control and close project or phase.

19:59 The scope management knowledge areas are the processes that define and manage the scope of the project, and they include the following processes from plan scope management requirements defined scope create the work breakdown structure or WBS.

20:11 Validate the scope and control scope.

20:14 The Time Management Knowledge Area includes the process to produce and manage the project schedule or timeline, and they include plan schedule management, defined activities, sequence activities, estimate activity resources, estimate activity durations, develop the schedule and finally control the schedule.

20:32 Cost management knowledge area includes the processes that develop and manage the cost estimates and the project budget, and they include the plan cost management process, estimate costs, determine budget and control costs processes.

20:47 Quality management are the processes define the quality standards, metrics and processes for all aspects of the project, and they include plan quality management, perform quality assurance and control quality.

21:00 Human resource management, these are the processes that help us sort out who we want to work on the project, how we're going to get them, how we're going to turn individuals into high performing teams.

21:10 And they include the planned human resource management process, the Acquire Project Team, Develop Project Team and manage project team process.

21:18 Remember for the human resource management knowledge.

21:21 There is no monitoring and controlling process.

21:25 The communications management knowledge area are the process where project communications are developed and distributed and disseminated to the appropriate stakeholders at the right time, in the right format, and they include the plan communications management process, the managed communications and the control communications process. The risk management knowledge area includes the process to develop our risk management and plan for how we're going to deal with risk on the project.

21:50 And these include the plan risk management processes, the identify risk processes, perform qualitative analysis, perform quantitative analysis processes, plan risk responses and control risks process.

22:04 The procurement management knowledge area includes the process with processes where we make decisions about whether we're going to do things ourselves or get them done by external vendors for the provision of goods or services.

22:15 This includes the planned procurement management process, conduct, procurement, control, procurement and close procurement processes.

22:23 And finally, the stakeholder management knowledge area, these are the processes to identify and manage the expectations of stakeholders to support our project or at least not oppose it.

22:33 And they include the Identify Stakeholders Processes, plan stakeholder management, manage stakeholder engagement and control stakeholder engagement processes.

22:44 So that's an introduction to the PM Bot guide and how it's divided into domain groups and knowledge areas, and also an overview of the PMP examination specification outline and the domain tasks that you will be expected demonstrate proficiency in in order to pass the PMP exam.